Physical Workplace Satisfaction Affects Employee Retention

In any organization, human resources are one of the most valuable assets, playing a key role in productivity and achieving long-term goals. 

For this reason, one of the concerns of businesses in today’s competitive markets and dynamic work environment is employee retention. 

Several factors affect employee retention and satisfaction, and the physical work environment is one of the most important. 

Proper and efficient design of the workspace can make employees feel valued and more inclined to stay in the organization.

The Journal of Facilities Management has reported that employees who are satisfied with their physical workplaces were 31 percent more likely to stay with their current employer.

Knoll, an office furniture manufacturer, conducted a study to determine what physical workplace factors affect employee satisfaction.  

These are the factors most often cited, along with recommendations on how you might facilitate each.

Adequate Storage Space Near The Desk

Most any space can be retrofitted with under-desk and overhead storage cabinets.  

If space allows, adding a free-standing file cabinet or credenza provides storage while adding additional work counter space.

These solutions help to organize the workplace better and increase employee productivity. 

Also, using multifunctional and modular office furniture with this equipment can make the appearance of the workplace more attractive and professional.

Control over the temperature

It is likely not practical to give a thermostat to each employee.  

And, allowing any employee to have access to the thermostat may put undue demands on the HVAC system while potentially causing conflict between the hot- and cold-blooded employees.  

But, having a policy that allows the use of approved personal heating or cooling devices may be the easiest solution.

Lighting and Ventilation

Proper lighting and ventilation directly affect a person’s energy level and concentration.

Natural light reduces stress and improves mood, especially in private office cubicles. 

Workspaces that make good use of natural light usually have employees who are more focused and less tired. 

Fresh air in the workplace is also an effective factor in relieving excessive fatigue. 

Studies have shown that employees who work in offices with large windows and access to natural light experience fewer headaches and eyestrain compared to those who work in environments without natural light. 

Therefore, these factors not only reduce physical and mental problems but also help improve job satisfaction and employee retention in the organization by creating a pleasant and motivating environment.

Physical comfort

Ergonomic furniture is one of the factors in modern workplaces that has a great impact on the health and productivity of employees. 

This design aims to reduce physical stress during working hours, and it plays a significant role in employee job satisfaction. 

Employees who work in a comfortable and supported environment are less tired and stressed and therefore can perform their tasks more accurately. 

Ergonomic and adjustable chairs support the back, neck, and shoulders, reducing pressure and pain in sensitive areas of the body. 

Also, height-adjustable desks allow employees to adjust their posture throughout the day.

Equipping the workplace with ergonomic furniture and tools also demonstrates the organization’s attention to the individual needs and health of its employees.

Ergonomic office chairs, adjustable keyboard trays and monitor arms can be a big help in ensuring your employees’ comfort and workplace satisfaction. 

Equipping the workplace with ergonomic furniture and tools also demonstrates the organization’s attention to the individual needs and health of its employees. 

This strengthens the employees’ sense of worth and job satisfaction.

 Here are a few blog posts that offer more insight on ergonomics:

• Choosing an Office Chair — 5 Must-Have Adjustment Features
• Increasing Workspace Functionality with Ergonomic Office Accessories
• The Hidden Costs of Office Chairs

A visually appealing workplace with a professional atmosphere

A new coat of paint may be a start, but if your office furnishings are well past their prime, consider that the investment in new furniture and cubicle systems is also an investment in retaining your employees.

ROSI Office Systems, with locations in Houston, San Antonio, and Austin, Texas, can help you increase your employees’ workplace satisfaction and equip your facility with office furniture that will delight your employees and your budget. 

Contact us today and we’ll help take you through a needs analysis process and then provide you with a proposal for best-in-class office furniture in Houston, accessories, and design solutions.