5 Ways To Keep Your Office Workstation Organized
Taking a look around any office, you’ll often find people in two camps – those with tidy desks and those with mounds of clutter. Does it really make a difference to keep a clean desk?
As it turns out, there are many benefits to working in a more organized fashion. Could your office workstation need a little help in this area?
But let’s answer this question now! How can you keep your office workstation organized? Keep your office workstation organized by decluttering regularly, using storage solutions like trays and drawers, and labeling items for easy access. Create a dedicated space for essentials, manage cables with clips, and clean your desk daily. Prioritize items by frequency of use to maintain a productive workspace.
Benefits of An Organized Office Workstation
When it’s easy to navigate your office space, you’re not wasting time that could be spent working looking for important documents. An organized office workstation leads to better productivity. Visual clutter often impairs the creative process leading to unfocused, overwhelmed thoughts which makes it hard to get anything done. Or, have you ever been late to a meeting because you’re frantically searching for something you need? Studies show that organization reduces stress and increases timeliness. You’ll also be less likely to forget a small detail or task buried in a pile. Want to meet deadlines and be more productive all while having less stress? Yes, please! Here’s how to get started.
#1 Start Fresh
It may go without saying, but you have to clean everything out and clear the surface. It’s easy to just shuffle things around without starting over, but you’ll be less likely to get rid of unnecessary items. Old habits die hard! To see your desk in a new way, you have to truly start from scratch.
#2 Think Like A Real Estate Agent
Your desk is a hot property – anything sitting out should be important and something you use every day. For everything else, think vertically. Adding a monitor stand or a hutch with shelving can give you storage while keeping your actual desk area clear. Lesser used items should have a “home” on a shelf or in a drawer.
#3 Create A Filing System
Before papers pile up on your desk, sort them and put them away in an easy-to-locate spot. Investing in a filing cabinet will keep your documents safe from coffee spills or theft and you’ll be able to quickly grab them at a moment’s notice.
#4 Inbox/Outbox
There’s no such thing as a truly paperless office, so be prepared for incoming papers with a simple inbox/outbox tray. You’ll be able to see tasks that need immediate attention and inter-office mail will have a clear place to live. Take this mentality into your virtual inbox as well by organizing your email. Don’t forget to get rid of anything paper or virtual that could be considered “spam.”
#5 Daily Maintenance
Just like any new habit, office furniture organization takes practice. Take a few minutes at the end of each day to tidy up your space and place items back on shelves or drawers. When you come back in the morning, you’ll be greeted by a more inviting space instead of a mess. This sets the tone for a productive day!
If you need to improve your office workstation organization, contact ROSI today for a free consultation to see how we can maximize your desk real estate.
John Ofield is a recognized expert in the office furniture and office cubicle industry, with over 40 years of experience. As the founder of ROSI Office Systems, he specializes in space planning, custom cubicle designs, and high-quality commercial furniture. John’s expertise helps businesses enhance productivity and collaboration. He is also dedicated to mentoring entrepreneurs and redefining workspaces to inspire success.
